Job Details

Accounts Payable

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Position Objective:

Manages the input of vendor invoices into the Accounts Payable system, in alignment with company policies. Assists with weekly check, ACH, and wire payment runs. Reviews employee expense reports in Concur electronic expense report system. Monitors and maintains reporting / communication of Accounts Payable activity to minimize surprise financial results. Remains flexible enough to adapt to new challenges and special projects, as required.

Responsibilities:

 

50%

 

1.

 

Vendor Invoice Processing – Reviews vendor invoices and ensures appropriate General Ledger expense coding, 2- or 3-way match, and purchase order / invoice authorization from management.  Enters invoices into SAP system for processing and ensure proper filing of related invoices and supporting documentation.

 

15%

 

 

 

 

10%

 

 

 

 

10%

 

 

 

5%

 

 

 

5%

 

 

 

 

5%

 

2.

 

 

 

 

3.

 

 

 

 

4.

 

 

 

5.

 

 

 

6.

 

 

 

 

7.

 

 

Payment Runs – Assists with the preparation of weekly check, ACH, and wire payment runs for vendor invoices. Maintains appropriate filing / organization of payments and supporting documentation.

 

Expense Report Processing – Reviews employee expense reports and verifies appropriate supporting receipt / invoice documentation, General Ledger expense coding, manager authorization, and alignment with company expense reimbursement policies.

 

Resolution of Vendor Disputes – Communicates with vendors and relevant internal personnel to resolve invoice and / or payment disputes / chargebacks with vendors.

 

Vendor Master Maintenance / Set-up – Maintains accurate vendor master records and ensures that new vendors are appropriately authorized and accurately set-up within SAP.

 

Month-End Close – Completes required month-end close procedures related to Accounts Payable, including month-end cut-off of Accounts Payable and reconciliation of relevant General Ledger accounts.

 

Performs other duties and assumes accountabilities, as apparent or as delegated, including mutually agreed-upon objectives.

 

Education

  • 4-year or 2-year Accounting or Business degree preferred.

Experience

  • Minimum 2 years of Accounts Payable experience required with a mid to large-sized company, including past management of invoice processing and assisting in payment runs.
  • SAP operating system experience preferred.
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